Archive for the ‘Research’ category

Survey Sheds Light on Cost/Value Question

March 25th, 2013

The high cost of attaining a diploma has been publicly bemoaned by students and parents, and has even become a national legislative issue recently as Congress debates student debt. So it may come as a surprise to learn that students and parents who believe that cost will be the driving force in their college selection decision will often dip deeper in their pocketbooks to pay for a college they deem more ‘valuable’.

We’ve surveyed thousands of students and asked the question in this way: “How likely is it that you would reconsider a college you initially believed to be too expensive if it could demonstrate greater value?”

On average, 75-80% of students responded that they would in fact consider a more expensive school if it could demonstrate greater value. Even among those students who claimed the top factor in choosing a college was the lowest price, over one in ten said that they would be likely to reconsider a college on the basis of greater value. These findings suggest that even though cost is an important factor, price alone can be overridden by other factors if the school can present their value proposition in a compelling enough manner. Whereas a prospect might originally reject a school based on price, there is still a window of opportunity to change their mind and convert them with a strong set of value statements.

This is good news for colleges and universities hoping to win over cost-focused students and parents, but the onus is on these institutions to present a persuasive case that appeals to the prospect’s perceptions of value. When asked to specify which factors would offset the additional cost of college, the leading answer was better job prospects and placement upon graduation. No surprise here considering the stagnant job market. Timely graduation (i.e. earning a degree in 4 years rather than 5 or 6) was another recurrent factor. Other factors named included campus life, greater prestige, and personal attention, to name a few.

You truly have access to a pool of prospects that you may have considered previously unattainable. It’s your challenge to isolate the added values your institution offers, and communicate that message relentlessly. Showcase robust job placement numbers and graduation rates if you have them. If your campus has a thriving and energetic student life and a wealth of activities, make it known. While there are many mediums to spread your value proposition, your website should be the first place to start. Scan your site and count how many times “job placement”, “graduation rates” or other key phrases appear throughout the site. You can easily do this by typing a keyword or phrase, followed by “site: yourcollegedomain.edu” in a Google search box. For a more thorough analysis, you can purchase a program called InSite4 from inspyder.com, which will count and monitor keyword use. Pay attention to how prominent or buried these keywords are in your site. Ideally, keywords reinforcing your value should be front and center and heavily promoted throughout your site.

The takeaway: Don’t give up on students who say that cost will be the sole criterion in their college selection decision. If you can prove that your institution is worth the extra investment, they may be willing to reconsider.

In late March 2013, Longmire and Company will launch a national co-sponsored study called “The Value Proposition” to deeply explore the issue of how students and parents perceive value, and how their value perceptions influence college selection. To obtain information about becoming a co-sponsor and obtaining survey response data that is specific to your institution visit our Contact Us page.

To view copies of our previous national co-sponsored studies, click here.

 

Don’t Push Start (yet)… Establishing a Baseline and Making a Plan for Better Pre-Enrollment Service

November 7th, 2012

In the last post, we shed some light on the pre-enrollment service perception problem – the fact that colleges and universities are losing potential students due to poor service during the courtship phase. Our studies have revealed that multiple factors such as responsiveness, grounds, food, faculty and admissions personnel strongly shape a student’s overall opinion of the institution and ultimately influence their final decision of where to attend.

With so many contributing factors, it can be a challenge knowing where to start on a pre-enrollment customer service improvement initiative. Well, the first step is to take a baseline measurement to determine where you stand now vs. where you need be. One college president at a major Eastern university summed it up like this, “We invest millions of dollars in recruitment and yet we discovered that there were changes that cost very little that greatly impact our efforts.”

Don’t risk wasting time, energy and money on initiatives that won’t pay off. Here we’ve outlined some simple steps to help you establish a true baseline and craft a strategic plan for success.

1) Ask Questions

More specifically, ask the right people the right questions, at the right time.  This means you’ll want to keep the channel of communication open and working with prospective students and parents from the first moment of contact.

As for the questions, try to elicit feedback about their experiences during all touch points of the process. For example, you may want to include a set of questions about their pre-visit experiences with you, another set of questions about campus cleanliness and security, another set of questions about follow up, and so on. Build anonymity into your surveys so students and parents can be completely candid and not feel that they are burning bridges by being brutally honest with you.

Eliciting categorized responses will help later when you decide which initiatives to focus on for maximum impact. Also give respondents the opportunity to share other thoughts, or open-ended feedback, to help you identify the issues that are most important them.

2) Compare and Contrast

Use the data from your surveys to compare and contrast your institution with others on multiple factors. This will help you identify unique strengths and opportunities where you can stand out from your competitors.  At the same time, it can focus your efforts where they will be most effective in the overall marketplace.

3) Make a plan

Establish a procedure to resolve issues that are identified through your data, then stick to it. One of our clients who enjoys consistently high marks maintains a dedicated ‘regulator’ who is responsible for handling any problems or complaints that surface during the process. This ombudsman will relay information to the departments or parties concerned, assign tasks and track progress until the issue is resolved.

They also make contact with the student involved to allay any concerns and reassure them of the institution’s commitment to their satisfaction. University staff is acknowledged and rewarded for making positive changes and for their efforts in creating a welcoming environment for prospective students and their families.

4) Engage Everyone

In order for real transformation to occur, every member of every department must be apprised of the plan and committed to creating a more positive experience.  Certainly, interactions with faculty, admissions and financial aid are critical, but many schools are surprised to find the impact that campus maintenance, grounds keeping, security and even the switchboard operators can have on establishing an impression. Imagine the institution as a very large rowboat, where each individual rower is moving in harmony with hundreds of other rowers, propelling the craft swiftly and seamlessly through the water. With everyone working toward the same goals, progress will be inevitable, and apparent to your prospects.
Longmire and Company conducts pre-enrollment customer service surveys for colleges across the country. We are more than happy to share the nationally aggregated data we’ve collected and initiatives that colleges have successfully implemented to deliver improved customer service. Just give us a call at (913) 492-1265 or send us a request using our Contact Us page.

Bad Pre-Enrollment Service Delivery Outweighs Other Attributes of Your Institution

November 28th, 2011

Differentiate Your College with Stellar Pre-Enrollment Service

A recent nationwide study conducted by Longmire and Company of nearly 5,000 prospective college students and parents showed that 53 percent reported that their decision to enroll in a given school was heavily influenced by the level of service they received during the “college shopping” process. The study found that poor service delivery, across any brand touch point, often outweighs other important factors, including strength of academic programs, faculty reputation and even the financial aid. Students and their families believe that the type of service they receive during the college selection process is indicative of the overall culture of the institution; i.e. poor service during pre-enrollment will mean poor service throughout the student’s college career.

We know that impressions are formed from the first moment of contact with a prospective student and span across all brand touch points including every department, staff member, faculty member and even other students. What we didn’t know was just how critical those first impressions are. The study shows that a single bad experience can be the catalyst for completely derailing the prospective student’s original enrollment plan.  Moreover, the study concludes that offering great pre-enrollment service will not only “save” enrollments but it is also one of the best possible ways for a college or university to differentiate itself in today’s competitive environment. The goal is not only to meet expectations but to exceed them.

Shift Your Thinking to a Student-Centric Approach for Greater Success

Here is a reality check for higher education:  A college education may be the best money ever spent but it is still a “purchase” in the minds of prospective students and their parents.  Successful colleges recognize that today’s prospective students (and their parents) are very savvy consumers.  Leaders of some of the nation’s best performing educational institutions are modeling the “customer-centric” approach of other top service industries by providing the extraordinary level of service that one would expect to receive when making any other high dollar investment.

Successful Practices of Student-Centric Colleges

Do prospective students and parents see and experience your commitment to service?

High Point University in North Carolina is one example of a college that has implemented several initiatives to provide prospective students with exceptional levels of service. By employing numerous “concierge” desks around the campus the university has eliminated the intimidation factor and made their beautiful campus uniquely welcoming and student focused.  Current and visiting students use the concierge services for a wide range of issues and services that include scheduling tutoring sessions, checking out a Kindle or iPad to download an eBook, reserving tickets to various campus-based events, library book return, dry cleaning service, arranging transportation services and even automated daily wake-up calls.

Is your entire campus community (staff, faculty and students) on board?

Earlham College expects their entire campus community to serve as ambassadors to prospective students.  How do they make that happen?  By communicating the culture of Earlham and asking everyone to reflect it to visiting prospective students and parents. They make their guests easily identifiable by providing visiting students and their families a bright red folder.  Everyone on campus, from the cafeteria staff and groundskeepers to the faculty and students, are aware that they should offer extra attention and assistance to anyone carrying this folder.

Are problems identified and quickly addressed?

Given that one in ten prospective students reported experiencing difficulties during the college selection process (many of which were never satisfactorily resolved) colleges should implement a system to address issues and problems as they arise.  A campus ombudsman offering a single point of contact for any question, comment or complaint can be golden for your university as well as for the benefit of prospective students.  Imagine the power of being able quickly identify and resolve your problem areas throughout the institution.  And, imagine the impact on a prospective student and parent when the campus representative follows-up with them to ensure a satisfactory outcome. The study showed that this one action alone can save lost enrollments. Certainly many of the admission offices we work with make valiant efforts to fill this role but the study underscores that this issue belongs to the entire institution and should not be the sole responsibility of any single department.

Whose Responsibility Is It?

Building an institutional culture is a top-down process with the starting point being the college president. On-campus workshops should be held for all personnel regarding what it means to be committed to the service experience, and how this philosophy can be embedded in interactions with not only prospective students and their families but with the college community as a whole.

Pre-Enrollment Customer Service: It Will Build or Kill Your Brand

March 7th, 2011

What do parents and prospective students think about the customer service they receive from colleges during the “college shopping” process? Longmire and Company’s most recent co-sponsored national study sought to answer this question. Approximately 5,000 students and parents rated their pre-enrollment experiences with colleges across a number of brand touch points including administrators, the admission office, faculty, student affairs, housing, grounds, coaches and more.

The measurement of multiple brand touch points was important. Our previous co-sponsored studies have clearly revealed that a single bad experience – anywhere on campus, with anyone on campus – can derail the interest and commitment of the prospective student or parent toward the college.

Just how important is pre-enrollment customer service delivery in attracting students? It is very important. About one-half of students and parents said that the pre-enrollment customer service they received was influential in their selection or rejection of a college. They viewed pre-enrollment service as predictive of what they would receive after enrolling.

Think for a minute about how your institution would rate on a ten-point scale (ten high) if your prospective students and parents were asked to measure your campus wide pre-enrollment customer service. Nationally, students and parents gave colleges and universities a rating of 6.83 in overall service during the college selection process. One could interpret that number as suggestive of room for improvement. One could also see that number as an opportunity to differentiate their institution.

Differentiation. The study revealed that only about 48% of students and parents viewed the colleges they were considering as having unique reputations or brand identities. Where a brand perception existed, the respondent was asked to describe it. In the vast majority of cases, they described the “brand” using words that could easily fit hundreds of schools.

It could be assumed that brand identity becomes clearer to students and parents as they get deeper into a college’s funnel. In truth, perception of uniqueness or brand identity gets clearer for only 8% more students and parents after being admitted. This suggests that the brand is not being reflected or supported across the many touch points that students and parents experience campus wide.

Among eleven key brand touch points measured, students and parents rated their experiences with the admission office and faculty most favorably.  Experiences with coaches and the financial aid office registered least favorable. Results from this and our other co-sponsored studies suggest that dissatisfaction with the financial aid office is not solely based on the amount of the aid package. More often than not, it’s due to miscommunication, lack of responsiveness and insufficient guidance and counsel, all of which are customer service issues.

Over 11% of students and parents said they experienced problems with the pre-enrollment service they received from colleges. Only 40% reported the problem to the institution. Of those who did, less than a third said that someone at the college attempted to resolve it. Less than 25% of this subgroup said it was resolved to their satisfaction.

With this data in mind, any senior leader of the institution could legitimately ask, “Do we have a way for prospective students and parents to easily make us aware of a problem, regardless of the department involved? Do we have a system to record the problem, track our follow-up, and determine if it was resolved to the satisfaction of our prospective student or parent?”

The benchmarking results of this study have been helpful to the co-sponsoring colleges because it has enabled them to isolate areas on campus needing change in pre-enrollment service delivery. Further, the data specific to their college provides a clear roadmap for necessary improvements.

The aggregated national data supports the need for improvement by the industry. It is desired by consumers, certainly. Yet it also presents colleges with an opportunity to differentiate their institution in an increasingly competitive and demanding marketplace.