Archive for the ‘Customer service’ category

The Counselor Training Series: Are You Adding Stress for Your Prospective Students?

December 18th, 2014

[In part 11 of the Counselor Training Blog Series we look at how a college can differentiate itself by relieving some of their prospective students’ stress.]

CounselorTrainingSeries270x150Deciding which college to attend is a stressful process for many students and parents.

Who would think that a college would ADD anxiety to an inherently stressful process? No college would do so intentionally, but as an industry, we do it all the time.

Through our pre-enrollment research, we communicate with hundreds of thousands of prospective students and parents every year. Here are the 6 stress-inducing actions most often cited about the college admission’s industry:http://www.dreamstime.com/stock-images-stressed-out-image9379164

  1.  That we communicate poorly
  2.  That we’re slow to offer or reject admission
  3.  That we have burdensome processes
  4.  That admissions people are not responsive
  5.  We are poorly organized, and
  6.  In some cases, they believe we’re being DISHONEST

Ouch!!!

Are you ready for some good news? Since these things happen more than you can imagine, it gives us an opportunity to differentiate ourselves by doing the opposite. You can differentiate your institution by RELIEVING, rather than ADDING, stress to the college selection process.

Here’s how.

Based on our research, this is what students and parents say you can do to relieve their stress and anxiety during the college selection process:

  • Communicate well. They need information that’s relevant to THEM.
  • Provide helpful advice and counsel throughout the college shopping process.
  • BE RESPONSIVE. Return calls and emails promptly.
  • Make decisions promptly.
  • Treat each prospective student as you would expect and hope to be treated.
  • Above all, show a sincere interest in the student.

These may seem obvious, but it’s amazing how many colleges fail to practice these proven behaviors that will serve a prospective student and parent well. And, it’s not isolated to the admissions office. It extends to every department on campus.

A recent national study we conducted on this topic revealed that colleges are LOSING enrollments because of the poor customer service they deliver during the college shopping process. Students and parents see the service they get pre-enrollment as predictive of what they would get IF they enroll. (See the report here.)

So, think about the pre-enrollment service you are giving. If you make it better – campus-wide – you’ll be more successful in your enrollment efforts.

Continue the conversation on Twitter @LongmireCo.  For more information about Longmire and Company’s Interactive Counselor Training Program, click here.

[Subscribe to Versions of Conversion today so you don’t miss any of this highly-valuable information.]

RickMontgomery_100x100Rick Montgomery is as an Enrollment Strategist at Longmire and Company. With over 20 years in higher education marketing, he brings an innovative approach to helping colleges and universities meet their enrollment goals. Rick can be reached at 913/492.1265 x.708 or via email at rmontgomery@longmire-co.com.

 

Facts Tell, Emotions Sell

November 3rd, 2014

Think about the last time you purchased something that you knew was too expensive or frivolous but you bought it anyway. I’m talking about something that was a discretionary expense. Maybe it was a pair of expensive shoes, or a digital camera, or a new car when your current car ran just fine.

StudentWithHeartSign270x270You may have done quite a bit of research on the item you wanted to buy and you most likely came up with perfectly rational reasons why you needed it.

But the act of pulling out your wallet or signing on the dotted line was motivated by your desire to have it.

You acted on emotion.

The facts, as you perceived them, simply supported your desire.

Facts tell, emotions sell.

And therein lies a lesson for college admission counselors. In fact, in our recent co-sponsored study on the college selection process, we found that a student’s excitement about attending a particular college outweighed other key factors, such as cost and perceived quality of the institution, by a ratio of 2-1.

When prospective students are searching for a college and talking to admission counselors they ask a lot of questions. They need information. They need to know about programs, costs, opportunities and time frames. They need facts.

The facts, however, won’t generate excitement.

The attraction to the school will come from elsewhere. It may come from a sense of community that they felt on a campus visit.

Or it may come from an encounter they had with a professor or another student.

Or it may come from an affinity they developed with your college when their brother or sister attended.

Ultimately, the student will have an emotional attachment to your college that transcends anything factual.

That’s why it’s so important that we appeal to prospective students on an emotional level in addition to providing the necessary factual information.

They need more than facts and information from us.

As counselors we need to show them what their lives are going to be like as students on our campus and in our community.

When we talk to a prospective student, our job is to spark their excitement – to engage their emotional commitment to our college.

When we do that effectively, we become that new pair of shoes, that digital camera, or that new car they just have to have. We’ll be able to give them what they need and, more importantly, give them what they want.

For more information about how you can create greater excitement among your prospective students, click here.

RickMontgomery_100x100Rick Montgomery is as an Enrollment Strategist at Longmire and Company. With over 20 years in higher education marketing, he brings an innovative approach to helping colleges and universities meet their enrollment goals.

What do prospective students love about your college? Hint: it probably isn’t what you think.

May 29th, 2014

Many people, when shopping to buy a home, will look at several very similar houses – in similar neighborhoods with features that are very much alike – and this makes sense because most people have some idea of what they want and then start looking.

But often, even though the houses are so similar, the decision comes easy, because there is just something about that one home that says “this is it.” And the “it” can be highly individualized.

Excited future college student

Why do the “buyers” (applicants/students) get EXCITED about your college? And why should you spend some time figuring this out?  The data from our recent co-sponsored study “Your Value Proposition: How prospective students and parents perceive value and select colleges” gave us some very valuable insight into excitement and the role it plays in enrollment.

About 75 percent of those surveyed in the study said they would reconsider a college they initially thought was too expensive if the college could demonstrate greater value.

Interesting, right? But what really got our attention were the answers to the second part of that question, when students and parents told us what value a college could offer to make the investment worthwhile. Those answers, it turned out, showed that there is a distinct disconnect between what colleges think applicants value and what applicants actually value.

And all of this is very important, or should be, to college enrollment and marketing managers, because what students value is also what gets them excited about your college. And excitement is what gets students enrolled and in the seats.

We addressed this concept of excitement and how important it is in a recent blog post. Briefly, to recap, we discussed how perceived value has three components: quality, cost and excitement about attending. All are important, but all do not have equal weight in the college decision process. Excitement about attending is most strongly related to likelihood of enrollment. Get students excited and you will likely have them as your students.

So back to this idea of what, exactly will get students excited and how it is so crucial to know what to communicate to potential students.

Colleges might spend a lot of time and effort, for example, telling applicants and families that their four-year graduation rate is exemplary and job and graduate school placement rates are very high. But most of the time, we found, students do not get emotional about outcomes. It is something else. And emotions drive decisions.

Longmire and Company recently conducted several focus groups on college campuses to explore this issue of when and how the emotional commitment to a specific college occurs. Students were able to tell us the exact moment in time that the light went on for them and they knew a specific college was right for them. They were able to tell us their surroundings, the people they were with, the time of day, the weather, what was happening, what was said, who said it, and many other things in startling detail. It was a moment in time frozen in their memory.

Listening and watching these students recall their experiences in the focus groups was fascinating. And highly instructive. It revealed that much of what we are doing to generate student excitement is, in fact, not doing so at all. Further, some of the things we do actually turn prospective students off and we don’t even know it.

Finding out what your prospective students find exciting is so important, we believe, you absolutely must take the time and effort to extract this from them. Then use what you learn to talk up a variety of values through every communications channel, painting a clear and broad picture of who you are and putting students in the environment to experience it firsthand.

We’ve discussed this before, but it bears repeating because it is so important: enrollment managers must take a student-centric approach to recruiting and know that it isn’t about the college, it is about the student. Ask students what they value – what will get them excited about your school – in your personal conversations with them. Tell them how your college offers what they value, build their excitement about attending.

We work frequently with colleges, helping admissions professionals change their focus to the student, in our Interactive Training Workshops. This training is invaluable to many colleges in re-tooling their recruitment processes so that students get the information and experiences that truly interest and excite them. We are more than happy to share our process with you. Just give us a call at (913) 492-1265.

Your students want help managing expenses. Will you provide it?

April 15th, 2014

At Longmire and Company, we know a huge opportunity when we see one.

From our recent co-sponsored study on value, this was obvious: parents and students want help in managing ALL of the expenses associated with college. And any college that offers this assistance will definitely stand out from the pack in terms of its overall perceived value.

In the study, Your Value Proposition: How prospective students and parents perceive value and select colleges in the current economy, we asked students and parents if they would find an annual expense management service helpful.

Tablets-on-dollars_300x200More than 80 percent of the students and parents said they would find it appealing (47 percent said “very appealing”). They see it as a value added service that makes a college more attractive.

Now, for the opportunity – only 20% of students and parents said that colleges specifically addressed how they would maximize their time and investment as a student. Only 34% said they were highly confident they had accurately estimated the true and complete cost of their first year in college (including tuition, books, fees, living expenses, travel and all other associated expenses).

You might think you are already imparting cost information to your students. Surely, your applicants know what the “fixed” expenses are going to be for their education. They know what tuition, stated fees, housing and books will cost.

But we all know that there are many, many other expenses associated with the complete cost of college. Students and parents need help managing all of the unknowns, and here are just a few:

–          How much will food cost, if they live off campus, for example?

–          How much will extra food cost if the student lives on campus, for that matter?

–          What are some resources for buying books at a discount?

–          How will student trips to and from home (and the frequency of those trips) drive up costs?

–          If students regularly drop classes, how is that going to change their total expense picture?

–          How accurately are students estimating their light, gas and water bills if they live off campus?

–          What are some of the ways students can live more frugally?

Some colleges we are working with have decided in just the past couple of years to rise to this expense planning challenge and actually add staff to assist students and families. These staffers are available to expense checkups and are available for all kinds of questions. This has had huge impact on the perception of value for those institutions. It makes sense. Students and parents know that many colleges provide health centers to care for students when they get sick. Why wouldn’t they provide financial health centers to help them conserve the limited resource of their money.

Other colleges we work with know their students want this and believe it would be valuable, but they have hesitated because they don’t have the staff or even the physical space for another service. We believe that even with these obstacles, colleges can offer some expense planning help. A simple planning tool in the form of a spreadsheet sent to students and parents at initial enrollment and then annually is very helpful.

And without reinventing the wheel, there are many resources available to colleges from their communities, including local information on housing and utility costs. Many community food banks offer information on meal planning/budgeting and colleges could make this available as well.

However you might provide it, expense management information would be helpful, welcome and valuable to students, and it is definitely worth a look.